Howdy board,

The agenda stands as it does currently. However, I wanted to let you all know I plan to propose two changes during the agenda approval portion of our meeting, to both discuss and create working groups focused on a couple issues.

First, we have been contacted by a group called TourMorgantown (part of the CVB) about using the commuter map found here http://www.bikemorgantown.com/route_map.php. They wish to incorporate the map into an interactive wayfinding service hosted on the CVB website. The map would also be featured in a blog post about the service. In our previous discussions, I remember some hesitation about this map (now a few years old) being promoted in its current state. I will propose that we form a working group to explore releasing this map and, perhaps, updating it over the next few weeks.

Second, I have been exploring tools that may be of help to both reduce the to-do email load through the bike board listserv and to automate some workflow in working groups. One such tool is called Asana https://asana.com/guide/videos. We currently track our action items through an excel spreadsheet inaccessible to most of you and cumbersome to maintain with historical notation. Creation of semi-annual, annual, biannual, and lustrum/quinquennial (every 5 years) master event and grant planning schedules has also been discussed for many months now. Tools like Asana would require a bit of training but would, in my opinion, allow significantly better management and tracking of our projects and recurring duties as we increase our goals for the board. I will propose that we form a working group to experiment with, and suggest whether we should adopt one of, these tools.

See you all tomorrow! Drew

On Sat, Jul 2, 2016 at 2:48 PM, Drew Gatlin johngatlin@gmail.com wrote:

All,

Please review the attached agenda and open action item list for next week's meeting. You'll notice that I weighted more time to our open action items to allow for more substantial discussion if time and space allows. See you all in a few days!

Best, Drew

On Mon, Jun 27, 2016 at 11:20 AM, Drew Gatlin johngatlin@gmail.com wrote:

...

Hello all,

Please send any proposed agenda items my way before this Wednesday at 11:59pm. I'll issue our July agenda on Thursday.

A few items that will definitely be present:

• Final approval of bicycle storage / parking language to be sent to

planning commission

• Hosting 2017 WV Bike Summit
• Welcoming the new city engineering hire
• 2016 BFC application
• Fall CCC classes

Hope the summer is treating you all well! Drew