Great effort by all of you that put this together! May I recommend two additions in the letter: 1) make it obvious that the BB is not asking for any money from the letter recipient 2) indicate at the end of the letter that you are asking them to participate and to whom to RSVP *I assume you'll also be asking a few key agencies for space or other considerations (such as administrative support). It may be helpful for them to write letters of support. For example, the City Manager can write a letter (or you can write it for him and ask him to sign...that's what I've done) indicating that the BB will have full support of his office in the scheduling of space and assistance in pursuing space in the City for future bike share locations. And a letter from whomever will manage the revenue from the bikeshare operation would probably be beneficial. Just some ideas to show how much support the BB has in pulling this off. Great work! Christiaan
________________________________ From: Derek Springston dspringston@gmail.com To: Bike Board - Morgantown bikeboard@bikemorgantown.com Sent: Friday, October 12, 2012 12:14 AM Subject: [Bikeboard] Sustainable Communities grant email/attachment review and approval...
Dear BB Members, Either late on Friday or early Monday morning, I would like to send the email text below and the letter attachment out to our identified stakeholders. Please review and give your approval as early as possible, but no later than Sunday. Also BIG THANKS to Butch and Emily for their drafts of the letter. They did most of the work!
Here is the list of stakeholders we've identified: Hugh Kierig - hugh.kierig@mail.wvu.edu - 304-293-9095, Tom Arnold - tarnold@cityofmorgantown.org - 304-284-7435, Terrence Moore - tmoore@cityofmorgantown.org - 304-284-7405 Jeff Mikorski - jmikorski@cityofmorgantown.org - 304-284-7405 Chip Wamsley - chipwamsley@gmail.com Pathfinder - andrew@pathfinderwv.com - 304-296-0076 Perry Keller- Perry.J.Keller@wv.gov - 304-558-9591 Dave Bruffy - bruffy@busride.org - 304-296-3680 Bill Austin - baustin@labyrinth.net - 304-291-9571 University Health Associates- ??? Terry Cutright - MainStreet - director@downtownmorgantown.com - 304-292-0168 BOPARC - Mark Wise - mwise@boparc.org - 304-296-8356 Marjorie Gardens - ??? We also have two options for sending out via email... We can address by name each email and attachment letter to send each out individually OR make generic address and send out all together copying everyone in the TO: field so they can each see who else we're asking. Votes anyone?
Will place the attached letter on the attache BB letterhead when I have access to scanners, printers!
Review this email and comment: ------------------------------------------------------ Dear [insert stakeholder name], As a member of the Morgantown Municipal Bicycle Board, I am requesting that you please review the attached letter. We are asking you to support our request to the EPA to host a bikeshare program workshop in Morgantown in Spring 2013. If Morgantown is selected as one of the communities to receive this technical assistance, we also need your commitment to attend a one to two day workshop. Please read the attached letter and reply to this email by Tuesday, October 16th with your response.
Sincerely,
Derek Springston
Chair, Morgantown Municipal Bicycle Board - EPA Building Blocks Program Committee -------------------------------------------------------
Thanks, ~Derek
_______________________________________________ Bikeboard mailing list Bikeboard@bikemorgantown.com http://wvcompletestreets.org/mailman/listinfo/bikeboard